Registration Basic Steps and Instructions
2. Correct or confirm your address and make any necessary changes before attempting to register for classes. You can access your address record through OASIS.
10. If your financial aid eligibility includes Federal Direct Subsidized and Unsubsidized Stafford Loans, complete the application steps detailed at usc.edu/financialaid/loans/stafford.html.
14. Apply for the USC Payment Plan. Get a deferment if you will be getting tuition reimbursement from outside. Visit e.pay to review bill and set up payment.
15. Settle your bill with the Cashier’s Office. All students must register and settle their bills entirely by the settlement deadline to avoid late fees.
Note: Planning your schedule but failing to register for any courses before the tuition and fees payment deadline is not a valid reason to request a waiver of the late registration fee.
1. Obtain Your Registration Appointment Time
Registration appointment times and permit to register information are available on myUSC, Web Registration and OASIS. Select “Permit to Register” in OASIS to find your appointment time. If you do not have a registration appointment time please contact the Registration Department at (213) 740-8500 or by email at email@example.com.
Web Registration is available to all or most continuing, newly admitted or returning students. Only students who, due to certain activity restrictions, may not use Web Registration should proceed to Trojan Hall 101 to process enrollment in person. Limited, non-admitted students must register for classes in person at Trojan Hall 101.
Admitted and Continuing Students
All new student must complete Passport Verification (PPV) upon arrival at USC.
Register for PPV online at usc.edu/ois.
International students (and all students on non-resident visas) intending to register as Limited Status students should contact the Registration Department (firstname.lastname@example.org) to inquire about the possibility of taking classes at USC. Approval from the Office of International Services is required prior to registration. All such students must bring their passports, and students on F-1 visas must also bring a letter from the international office at their host institution permitting them to concurrently register at USC. For further information, call the International Admissions Office at (213) 740-1111.
Newly Admitted and Returning Students
New undergraduate students register for classes during orientation. To sign up for new student orientation, please contact Orientation Programs at (213) 740-7767.
New graduate students should contact their academic advisers to obtain advisement before registering for classes.
Returning students (absent one or more semesters from USC) should contact the Registration Department to obtain a registration appointment.
Permanent Residents and United States Citizens
Non-Admitted (Limited Status) Students
Individuals who have not applied and have never attended USC, but wish to take a course at the university may report to Trojan Hall 101 on or after November 19. More information about the limited status program is available at usc.edu/dept/ARR/services/registration/limitedstatus.html.
Limited status students who are enrolled in the spring 2016 semester may register any time beginning November 19. Report directly to Trojan Hall 101 to obtain limited status student registration materials.
Individuals who wish to enroll as limited status students in the USC Viterbi School of Engineering Distance Education Network should visit gapp.usc.edu/graduate-programs/den for information and to determine eligibility.
2. Correct or Confirm Your Address
Before you attempt to register for classes, you should correct your address or confirm that it is correct in the university’s record system. Visit OASIS (myUSC or usc.edu/oasis), select the “Other Services” link and click on “Address Update.”
3. Meet with Your Academic Adviser to Plan Your Schedule
Your adviser can assist you with the selection of courses, D-class clearances and procedures for registration. Please contact your department or school for the appropriate academic adviser. See Academic Advisers for a current listing.
Choose Your Courses
Use Web Registration (on myUSC) to plan your spring course schedule.
4. Contact Your Department and Arrange for “D” Clearance and/or Prerequisite Waivers
Classification and Numbering of Courses
The first digit of the course number indicates the year level of the course: 000 – preparatory courses, 100 – first undergraduate year, 200 – second undergraduate year, 300 – third and fourth undergraduate years without graduate credit, 400 – third and fourth undergraduate years with graduate credit for graduate students, 500 – first graduate year, 600 – second graduate year, 700 – third graduate year.
The lower case letters ab, abcd, etc., indicate the semesters of a course more than one semester in length. In such courses the a semester is usually prerequisite to the b semester, and so on. Capital L indicates that all or part of the work is supervised laboratory or other work. Courses designated x are restricted in some manner. The course description will specify the restriction. Courses designated with a z are for repeated registrations for 0 credit, for which 2 units of tuition are charged.
Undergraduates are expected to give priority to courses that fulfill the general lower-division requirements. It is recommended that students register in courses appropriate to their academic standing – lower-division students in courses below 300, upper-division students in courses below 500, graduate students in courses numbered 400 or higher.
The following are not available for graduate credit: courses numbered 00-399, courses designated g (general education), Senior Seminar courses, courses designated x where the description specifically excludes graduate credit.
Diversity Requirement Courses
Courses with a lower case m for multiculturalism following the course number have been approved for credit in fulfilling the university diversity requirement.
Preparatory courses (courses numbered below 100) impart the minimum skills required for college-level work. Students completing preparatory course work may receive unit credit, but do not receive degree credit.
“D” and “R” Designations
Class numbers with an “R” designation are restricted by the size of the classroom. “D” classes are restricted by the department offering the course and require the student to obtain “D” class assignments from the home department prior to registering. Departments reserve the right to change class sections from “R” to “D” at any time. The following schools or departments change all of their “R” classes to “D” on the first day of classes: American Studies, Arts and Letters, all undergraduate Business classes, Economics, English and Mathematics.
5. Clear Any Restrictions Indicated on the Permit to Register
A university office may place a registration restriction on a student’s account if the student has a pending obligation with the office. You should clear any restriction that prohibits registration before your registration appointment. You will not be allowed to register until advisement requirements are cleared.
Academic Advisement Requirement (see the department of your major)
Academic Review/Disqualification, Figueroa Building 107, (213) 740-1196
Admission, Ronald Tutor Campus Center 202, or home department (graduate or international) (these restrictions must be cleared in person)
American Language Institute, Parking Structure D 106, (213) 740-0079
Collection Restriction, University Collections, Parking Structure B, (213) 740-9087
Dornsife College Advising Office, College Academic Services Building 120, (213) 740-2534
**Engemann Student Health Center, (213) 740-5344
Graduate School, Grace Ford Salvatori Hall 315, (213) 740-9033
USC Housing/Residence Halls, Parking Structure X, 620 USC McCarthy Way, (213) 740-2546
*International Students, Grace Ford Salvatori Hall 120 until November 2015, when the new location will be 649 West 34th St. (PSD 101), (213) 740-2666
Leave of Absence (see the department of your major)
Library Hold (see appropriate library)
Probation/Academic Review, Figueroa Building 107, 740-1196
Registrar, Office of Academic Records and Registrar, Hubbard Hall 106 (these restrictions must be cleared in person)
Student Affairs, Student Union 201, 740-2421
Student Judicial Affairs and Community Standards, Student Union 206, (213) 821-7373
Student Financial Services (loan restrictions), Parking Structure B, (213) 740-4077
Transcripts and Verifications, Trojan Hall 101, (213) 740-7445
Writing Program, Jefferson Building 150, (213) 740-1980
*Office of International Services, Grace Ford Salvatori Hall 120 until November 2015 when the new location will be 649 West 34th St. (PSD 101)
All international students must obtain clearance from the Office of International Services in order to drop courses. International students are required to register in a minimum of 12 units as undergraduates, 8 units as master’s degree students and 6 units as doctoral students or a research or teaching assistant.
**Engemann Student Health Center
Mandatory Measles and Mumps Immunization Policy: The university requires all students to show proof of measles and mumps immunity prior to registering for classes.
Mandatory Tuberculosis Screening Policy: All International Students are required to be screened for tuberculosis in the United States or Canada within six months prior to their first semester of enrollment at USC.
Please fax or email all screening/immunization documents to (213) 821-2740
For more information, visit usc.edu/engemann.
6. Log in to Web Registration to Enroll in Classes or Change Program
If you are unable to use Web Registration, report to Trojan Hall 101.
Registration Confirmation Copies
All enrollment, tuition and fee information is available on OASIS by selecting the Registered Course List and USCe.pay services. The official Registration Confirmation is only available as a hard copy in Trojan Hall 101.
Change of Program (Withdraw and Add)
After registering for a course, it is a student’s responsibility to withdraw officially from the course if he/she decides not to continue in it. Students should use Web Registration to drop or add courses. Forms for withdrawing and/or adding courses are available in Trojan Hall 101. Students may also print copies from the registration Website at usc.edu/dept/ARR/services/registration/forms.html.
Students can withdraw from a course without academic penalty during the first 12 weeks of the 15-week semester (or the 7th week equivalent for a session that is not 15 weeks long). Any course withdrawn between the 4th and the 7th week of classes will not result in a mark of “W” on the academic transcript, but will be charged at full cost. Students who withdraw from a course between the 8th and 12th weeks of the semester will have a mark of “W” on the transcript. No course may be withdrawn after the end of the 12th week (or the 12th week equivalent for a session that is not 15 weeks long). All such changes must be processed through Web Registration or the Registration Department. Failure to withdraw officially will result in the grade of “UW,” which is computed in the GPA as zero (0) grade points. See Change of Program/Petition Actions and Withdrawal/Tuition Refund Policy under Tuition and Fees for additional information.
Financial aid recipients should consult with a financial aid counselor before withdrawing from courses in order to assess the potential effect on the student’s financial aid eligibility. Also, withdrawing and adding courses may cancel any financial aid deferment previously granted on a student’s account. It is the student’s responsibility to contact the Financial Aid Office to have the account re-deferred.
Note: No course may be added after January 29, 2016; this deadline will be strictly enforced.
7. Purchase USCard, Parking Permit and Other Services to be Charged to Your Student Account
USCard – usc.edu/uscard
Get your USCard student ID by visiting usc.edu/uscard and submitting your image online. You will pick up your ID at one of the USCard customer service centers, located in Parking Structure X (PSX) on the University Park Campus or in the Seaver Residence Hall (SRH) lobby on the Health Sciences Campus.
USCard can be used at USC Hospitality locations, USC Bookstores, all print and copy locations across campus, most vending machines on campus, parking gates and more.
On the USCard Website, you can change your meal plan, replace your ID, deposit money using your credit card and register your card. To manage your account, click “Student Login” and follow the prompts. From there you can deposit money using your student billing account, set up guest access and suspend/reinstate your card if you think you’ve lost it.
Health Insurance – Student Health Insurance Office, Engemann Student Health Center, 1031 W. 34th Street, Lower Level
See Tuition and Fees.
Housing–Parking Structure X (PSX)
You may complete an application, or find information regarding housing online at housing.usc.edu or in person at the Housing Services office in PSX on the ground floor. Housing for spring may be limited and is allocated based on application date. Students with restriction holds on their USC accounts for financial, academic or conduct issues may be unable to apply for housing. Please see the Cashier’s Office or your academic adviser, if necessary.
You may also contact Housing by email at email@example.com or by phone at (800) 872-4632 or (213) 740-2546.
Parking Permits at USC – PSX First Floor, 620 McCarthy Way
(213) 740-3575, usc.edu/parking
USC Transportation issues parking permits for on-campus lots and structures.
Contact the USC Transportation Office for the most current pricing.
El Rodeo (Yearbook)
Students may pre-order/purchase copies of El Rodeo using either USCard discretionary or credit card through the yearbook Website.
8. Obtain Health Insurance Waiver if Necessary
Mandatory health insurance for students on the University Park Campus may be waived if documented proof of health coverage from another plan is presented that meets all waiver requirements. The waiver must be submitted using the online waiver process by the spring 2016 deadline date and then by every fall deadline date as long as you are a student at USC. See usc.edu/engemann for more information. Go to the Insurance menu and click on the Waiving Coverage tab.
9. Financial Aid Disbursement Requirements
Financial aid applicants should satisfy all the disbursement requirements for each program early enough to ensure their funds will be available by the payment deadline of January 8, 2016. Visit usc.edu/financialaid for detailed information.
Be sure to log in to your USC Financial Aid Summary and Tasks (FAST) page and your USC email account regularly to monitor your status and to check for any financial aid-related notices.
In general, for students who have met all disbursement requirements, most financial aid funds will be credited to student accounts beginning 10 days prior to the start of the semester.
In addition to a paid stipend, graduate assistantships cover a specified amount of tuition plus health center, medical and dental insurance fees. You are responsible for paying any other charges by the settlement deadline.
There are two possible reasons tuition or health-related awards may not appear on the registration confirmation:
- You are not registered for at least 6 graduate units of credit or in a course that confers full-time status (such as GRSC 800 or a 794a-z course). Graduate assistants must be registered for GRSC 800 or a 794a-z course, or a minimum of 6 graduate units for credit.
- The department has not yet entered the health-related award or the tuition in the Student Information System. In this case, please contact the department offering you the graduate assistant position as soon as possible for resolution.
Please contact your department if you experience any difficulties with your assistantship.
10. Federal Direct Subsidized and Unsubsidized Stafford Loans
If your financial aid eligibility includes a Federal Direct Subsidized and/or Unsubsidized Stafford Loan, you must complete the application steps detailed at usc.edu/financialaid/loans to ensure proper receipt of your funds.
11. HPSL, LDS, PCL and Institutional Loans
If your financial aid eligibility includes Health Professions Student Loan (HPSL), Loan for Disadvantaged Students (LDS), Primary Care Loan (PCL) or a USC institutional loan, you will receive instructions for completing a Master Promissory Note electronically at your USC email address prior to the beginning of the academic year. A new promissory note is required every academic year for HPSL, LDS, PCL and USC loans. You will receive an email notification at the start of each academic year.
If you have any questions regarding these loans, please call the Student Financial Services Office at (213) 740-4077.
12. Graduate Students: Complete Steps Necessary to Apply for a Federal Direct Graduate PLUS Loan
If you are borrowing a Federal Direct Graduate PLUS Loan to help cover your expenses, you must complete the application steps detailed at usc.edu/financialaid/loans to ensure proper receipt of your funds.
13. Undergraduates: Ensure Parents Complete Steps Necessary to Apply for a Federal Direct Parent PLUS Loan
If your parent is borrowing a Federal Direct Parent PLUS Loan to help cover your expenses, you must complete the application steps detailed at usc.edu/financialaid/loans to ensure proper receipt of your funds.
14. Apply for USC Payment Plan or Tuition Reimbursement Deferment at Student Financial Services
A new plan is required each term.
The USC Payment Plan allows you to divide your tuition and fees over five monthly payments for one semester. Payments for the spring semester will start December 15, 2015. The Payment Plan does not charge interest but there is an application fee to participate. Payment Plan information and application forms are available on the Student Financial Services Website. For additional information, contact Student Financial Services at (213) 740-4077. You may access the Payment Plan menu by logging in to myUSC or OASIS and selecting “Payment Plan.” If you are a dental or MBM.PM or law student, visit our Website for specific payment plan information.
Tuition Reimbursement Deferment
In order to participate in the program you must have your supervisor or personnel officer write a memo on company stationery stating that you are employed by that company and will be reimbursed for tuition at the end of the term. A NEW LETTER IS REQUIRED FOR EACH SEMESTER.
You are required to pay 25 percent of your tuition PLUS 100 percent of all fees, including lab fees, plus a non-refundable service charge of 4 percent of the deferment amount. The balance of your tuition will be deferred until April 25, 2016. Interest is not charged during the deferment period. If your account is not paid when due, it will be subject to additional finance charges.
You will be required to sign a promissory note in order to receive the deferment. If you do not pay for the deferment by the due date, collection efforts will proceed against YOU, NOT YOUR EMPLOYER. Failure to complete the class or your termination from the company from which you expect to receive tuition reimbursement in no way nullifies this agreement. You are responsible for paying the deferment regardless of your grade(s) or employment status.
15. Settle Your Bill (Cashier’s Office)
Important Dates and Information
January 8, 2016, by 5 p.m. – Settlement deadline. All students must register and settle their bills entirely by this date and time to avoid late fees.
January 29, 2016 – Last day to withdraw from classes with refund. Last day to purchase or waive health insurance. Last day to purchase or waive tuition refund insurance.
Note: USC does not mail printed monthly billing statements to students. Students must use USCe.pay to review their monthly statements. For more information, visit usc.edu/ebill.
You may pay your bill via the Internet (USCe.pay), by mail or in person. If you are paying by mail, be sure to mail your payment early enough for the university to receive it by the settlement deadline.
USCe.pay allows you to manage your student account online. You can pay your tuition and fees by transferring funds from your savings or checking account, or by charging to your VISA, MasterCard or Discover card. You can also print e-receipts and view your billing statements or current account information. In addition, you can set up individual guest user access for parents or anyone else you choose so they can make payments on your account. For more information, visit usc.edu/epay. To access your USCe.pay account, log in to OASIS (usc.edu/oasis) or myUSC (my.usc.edu) and select the USCe.pay link.
For account information or inquiries, please call (213) 740-7471, or if you reside outside of Southern California, please call toll free (800) 225-1222.
More detailed information about student accounts, settlement options and procedures is available on the Web at usc.edu/sfs.
VISA, MasterCard and Discover Card
You should present the credit card (and parent’s written authorization if the card is not in your name), as well as a valid driver’s license. Presentation of any credit card does not constitute payment of tuition and fees. Authorization must be obtained from the credit card institution in order to be posted to the student account. Declined authorizations are your responsibility. See Late Fees and Billing Information.
Credit cards must be used by the authorized signer on the bank card used for payment toward the university student account. If a bank card transaction is disallowed by the bank, the student account will be subject to the “Returned Item” penalties noted here.
Tuition Prepayment Program (TPP)
This option offers individuals the opportunity to stabilize tuition costs by avoiding future tuition increases. Under this plan, the university will accept the prepayment of the student’s total USC tuition plus mandatory fees at the current tuition rate for up to the next four to five years. For further information, contact Student Financial Services, (213) 740-4077, or visit us at usc.edu/sfs and select payment options. The student must be admitted to the university before a tuition prepayment account may be established.
Cashier’s Short-Term Deferment
Thirty-day deferments are granted for up to $2,000 of the tuition balance. You must take three or more units (or the equivalent) to receive any type of deferment. There is a non-refundable service charge of 5 percent of the deferred amount, due at the time the deferment is granted, in addition to the remaining billing balance.
The number of units for which tuition is charged is generally the same as the number of academic units indicated after each course in the Schedule of Classes. However, some courses with no academic credit require payment of tuition. Most classes with course numbers ending in z (e.g., 594z and 794z) require two units of tuition. GRSC 800 and GRSC 810 each require 1 unit of tuition.
In sessions offering different tuition rates or mandatory fees for undergraduate and graduate students, the student’s Program of Study (POST) will determine the tuition rate and fees to be charged. Students with more than one active POST will be charged as undergraduate students if at least one POST is designated as undergraduate.
If you have a credit balance on your account, you may be eligible for a refund. If the credit balance is the result of a credit card payment combined with reduced charges and/or financial aid or loan advances, we will first refund the credit card used for payment up to the amount that was charged. Any credit balance remaining after that can be refunded to you by check (mailed to you) or direct deposit at your request. Please visit usc.edu/sfs/refund for more information and forms.
If you are on the USC Payment Plan, you are not eligible for a refund while you’re making payments through the Payment Plan. You will have to adjust your payment plan budget amount to reduce/eliminate the credit balance. Please visit usc.edu/sfs/refund for more information and forms.